Email folders in Gmail

In the heyday of offline email clients (Outlook, The Bat, Mozilla Thunderbird), many customers are used to using folders to separate different emails by criteria (work / home / shopping, etc.).

Gmail does not have the ability to create folders per se. Instead, Gmail suggests using labels. In fact, a label is a group to which you can add an email. Unlike a folder, each email can have multiple labels.

Each Gmail message has several default labels, such as Inbox, Spam, Trash, and Drafts, which you can't delete or edit.

1. Create a new label

  1. In the list of folders on the left sidebar, click the More button.
    Gmail - pressing the ‘More’ button
  2. Click the Create new label button at the bottom of the list.
  3. Use the Nest label under: selector only if you want to choose an existing parent label for your new label. For example, this can be useful if you're going to sort your mails by country (root label) and then by city (sub-label).
    Gmail - new label dialog window

2. How to mark the email with the label.

  1. Open the email.
  2. In the upper panel, click the label icon.
  3. Choose the right label (or several labels at once).
    Gmail - marking emails with labels

3. Editing the label.

  1. Hover the cursor over the label icon in the left sidebar.
  2. Click on the label editing button that appears (three vertical points).
    Gmail - editing the existing label
  3. In the new dialog, you can set a color marker, change the display parameters, delete/edit it, as well as add an attached label (sublabel).
    Gmail - customizing the label colors

In many cases, it is more convenient to create a filter, by the condition of which the label will be automatically substituted for the emails, in order not to add a label to each mail manually. We will describe how to use filters in the next articles.

Read more:

  1. How to filter emails in Gmail

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