Adding a shared mailbox to Outlook for Mac is a great way to stay organized and collaborate with team members. This article will guide you through the steps to get it set up quickly and easily.
In the world of work, many tasks are shared between multiple team members. This can be done through the use of a Shared Mailbox. A Shared Mailbox allows multiple users to access the same mailbox and to send and receive emails from it. In this article, we'll take a look at how to add a Shared Mailbox to Outlook for Mac.
Step 1: Set up the Shared Mailbox
The first step in adding a Shared Mailbox to Outlook for Mac is to set up the mailbox itself. This can be done by logging into the Office 365 Admin Center and clicking on the “Users” tab. From there, you can select the user that you want to add the Shared Mailbox to and click “Add a mailbox”. This will open up a window where you can enter the details of the Shared Mailbox. Once the details have been entered, you can click “Create” to create the Shared Mailbox.
Step 2: Add the user to the Shared Mailbox
The next step is to add the user to the Shared Mailbox. This can be done by clicking on the “Shared Mailbox” tab in the Office 365 Admin Center. From there, you can select the user you want to add and click “Add user”. This will open up a window where you can enter the user’s details. Once the details have been entered, you can click “Create” to add the user to the Shared Mailbox.
Step 3: Configure Outlook for Mac
Once the Shared Mailbox has been set up and the user has been added, the next step is to configure Outlook for Mac. The first thing to do is to open Outlook and go to the “Accounts” tab. Next, you can click “+” and select “Exchange” from the list of options. This will open up a window where you can enter the details of the Shared Mailbox, such as the email address, username, and password. Once the details have been entered, you can click “Add Account” to add the Shared Mailbox to Outlook for Mac.
Step 4: Access the Shared Mailbox
Once the Shared Mailbox has been added to Outlook for Mac, the next step is to access the Shared Mailbox. This can be done by clicking on the “Folders” tab in Outlook. From there, you can select the Shared Mailbox from the list of folders and click “Open”. This will open up the Shared Mailbox and allow you to access it.
Step 5: Use the Shared Mailbox
Once you have access to the Shared Mailbox, you can use it just like any other mailbox. You can send and receive emails, create folders, add contacts, and more. You can also set up rules and notifications to alert you when a new message is received in the Shared Mailbox.
Adding a Shared Mailbox to Outlook for Mac is a relatively straightforward process. By following the steps outlined in this article, you will be able to quickly and easily add a Shared Mailbox to Outlook for Mac. This will allow you and your team to share tasks and collaborate more effectively.
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