Email filters - how to automate your email inbox

Use email filters to automate daily routines. Email filters can do magic!

Email filters are a handy tool that allows you to automate the processing of incoming mails according to the set conditions. Using filters, you can automatically delete emails, redirect them to another email box, add labels, and so on.

Setting up email filters in Gmail mailbox

  1. Click the gear icon in the upper right corner.
  2. Click the Settings button in the list that appears.
    Gmail - settings button
  3. In the Settings window, select the Filters and blocked addresses tab.
  4. Click the Create a new filter button.

  5. Gmail - filters and blocked addresses tab
  6. In the new dialog window, check the list of filters you can use:
    • Sender's email
    • Recipient's email
    • Subject
    • The words to be found in the email
    • Words that are NOT to be found in an email.
    • Mail Size
    • etc
    Note that you don't have to enter the whole filter text criteria into the "From" and "To" fields. For example, you can write "john" in the "From" field, and all emails containing this name (for example, "[email protected]") will be filtered.
    Gmail - create filter windows
  7. Press the Create filter button.
  8. In the next window, doublecheck the selected filters which will be automatically applied to any email that meets the condition set in the previous step.
    Some of the options of mail processing:
    • Move a message to the trash
    • Mark as read
    • Add a label
    • Forward the message to another email
  9. Press Create filter


In order to edit or delete a filter, open the filters page (as described in the first topic). Next to the created filter, you will see the edit and delete buttons. The 'Edit filter' page is similar to the 'Create filter' page.
Gmail - edit and delete filter buttons

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